MS Access MCQ For Competitive Exams
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1. When a picture or other graphic image is placed in the report header section it will appear ----------
a) Once in the beginning of the report
b) At the top of every page
c) Every after record break
d) On the 1st and last pages of the reports
2. Cascade delete option
a) Is used to delete all the records of all tables in a database
b) Will repeat the recent delete operation to all the records of current table
c) Is available in Edit relationship dialog box which makes sure that all the related records will be deleted automatically when the record from parent table is deleted
d) None of the above
3. This data type allows alphanumeric characters and special symbols
a) Text
b) Memo
c) Auto number
d) None of the above
4. Query design window has two parts . The upper part shows
a) Name of fields , field type and size
b) Tables with fields and relationships between table
c) Criteria
d) Sorting check boxes
5. In a database table , the category of information is called ----------
a) Tuple
b) Field
c) Record
d) All of the above
6. To create a new table , in which method you don't need to specify the field type and size ?
a) Create table in design view
b) Create table using wizard
c) Create table by entering data
d) All of above
7. Which of the following is not a database object ?
a) Tables
b) Queries
c) Relationships
d) Reports
8. In one to many relationship the table in 'one' side is called --------- and on 'many ' side is called -------
a) Child , parent
b) Parent , child
c) Brother , Sister
d) Father , Son
9. The third stage in design a database is when we analyse our tables more closely and create a ------------ between tables .
a) Relationship
b) Join
c) Query
d) None of these
10. Two tables can be linked with relationship so that the data integrity can be enforced . Where can you find relationship command ?
a) Home tab
b) Create tab
c) External Data Tab
11. This is the stage in database design where one gathers and lists all necessary fields for the database project
a) Data definition
b) Data refinement
c) Establishing relationship
d) None of the above
12. The two form of layout types will display multiple records at one time are tabular and -------------
a) Columnar
b) Justified
c) Data sheet
d) Pivot table
13. The size of a field with Number data type can not be
a) 2
b) 4
c) 8
d) 16
14. A small button with three dots usually displayed at the right of field properties box
a) Make button
b) Expression button
c) Build button
d) None of above
15. How can you define a field so that when entering data for that field it will display ***** instead of actual typed text
a) Input mask
b) Validation rule
c) Indexed
d) IME Mode
16. To sort records in a table
a) Open table , click on the field on which the sorting is to be done , then click sort button on database toolbar
b) Open table , click sort button on database toolbar , choose field based on which to sort , click OK
c) Click the field heading to sort it ascending or descending
d) All of above
17. To create relationship between two tables
a) Drag the primary key of a table into foreign key of another table
b) Drag the foreign key of a table into the primary key of another table
c) Drag any field from parent table and drop on child table
d) Any of above can be done to create relationship
18. After entering all fields required for a table , if you realize that the third field is not needed , how will you remove ?
a) You need to delete the whole table there is no method to remove a particular field only
b) Delete all the fields from third downwards and reenter the required fields again .
c) Select the third column in datasheet view then Delete
d) Select the third row in table design view then Delete
19. To duplicate a controls formatting you can use -------------
a) Manager
b) Wizard
c) Painter
d) Control
20. Which field type will you select when creating a new table if you require to enter long text in that field ?
a) Text
b) Memo
c) Currency
21. In table design view what are the first column of buttons used for
a) Indicate primary key
b) Indicate current row
c) Both of above
d) None of above
22. What does the show check box in query design window indicate
a) It indicates whether the field is to be used or not
b) It indicates whether the field is to be displayed in query result or not
c) It indicates whether the field names to be displayed in query result or not
d) None of above
23. Which of the following is not a type of relationship that can be applied in access database
a) One to one
b) One to many
c) Many to many
d) All of above
24. This option allows you to build a new table by entering data directly into the datasheet
a) Datasheet view
b) Design view
c) Link table
d) None of the table
25. To create queries in Access
a) You can drag and drop fields on query builders
b) You can type the SQL command in SQL view
c) You can use query wizard or design view
d) All of above
26. Following is not a database model
a) Network database model
b) Relational database model
c) Object oriented database model
d) None
27. In table design view , which key can be used to switch between the field names and properties panels ?
a) F3
b) F4
c) F5
d) F6
28. Which of the following is NOT a type of Microsoft Access database object ?
a) Table
b) Form
c) Worksheets
d) Modules
29. Which of the field has width 8 bytes ?
a) Memo
b) Number
c) Date / Time
d) Hyperlink
30. Which is not a view to display a table in Access ?
a) Datasheet view
b) Design view
d) None of the above
31. Which of the following database object hold data ?
a) Forms
b) Reports
c) Queries
d) Tables
32. The -------- button on the tool box display data from a related table
a) Sub form sub report
b) Relationships
c) Select objects
d) More controls
33. The expression builder is an access tool that controls an expression --------- for entering an expression
a) Table
b) Box
c) Cell
d) Palette
34. A --------------- enables you to view data from a table based on a specific criterion
a) Form
b) Query
c) Macro
d) Report
35. Which of the following database object produces the final result to present ?
a) Forms
b) Reports
c) Queries
d) Tables
36. The default and maximum size of text field in Access
a) 50 and 255 Characters
b) 8 and 1 GB
c) 266 characters & 64000 characters
d) None of the above
37. Cascade update option
a) Means do not change the value in the primary key field if that record has related records in another table
b) Means change all the related records in child tables if the records in parent table is changed
c) Both of above
d) None of above
38. You can set a controls border type to make the border invisible
a) Transparent
b) Invisible
c) Do not display
d) No border
39. The database language that allows you to access or maintain data in a database
a) DCL
b) DML
c) DDL
d) None of the above
40. Referential integrity means
a) Do not enter a value in the foreign key field of a child table if that value does not exist in the primary key of the parent table
b) Do not enter a value in the primary key of child table if that value does not exist in the primary key of parent table
c) Do not enter a value in the foreign key field of a parent table if that value does not exist in the primary key of the child table
41. A -------- name must be unique within a database
a) Table
b) Field
c) Record
d) Character
42. It is an association established between common fields of two tables
a) Line
b) Relationship
c) Primary key
d) Records
43. Which of the following is not a field type in Access
a) Memo
b) Hyperlink
c) OLE Object
d) Lookup Wizard
44. When entering field name , how many characters you can type in maximum ?
a) 60
b) 64
c) 68
d) Any number of character
45. It is a database object to view , change , and analyse data in different ways
a) Query
b) Form
c) Report
d) None of the above
46. Which of the following creates a drop down list of values to choose form a list ?
a) OLE object
b) Hyperlink
c) Memo
d) Lookup Wizard
47. To achieve AND effect when you are entering criteria in a query design window
a) Write criteria values vertically one in a row
b) Write criteria values horizontally
c) Write criteria values in same field separated with AND
d) Write criteria values in same field separated with &
48. A search value can be an exact value or it can be
a) Logical Operator
b) Relationship
c) Wild card character
d) Comparison operation
49. What are the columns in a Microsoft Access table called ?
a) Rows
b) Records
c) Fields
d) Columns
50. What is a form in MS Acess
a) It is a printed page where users will write their data to fill it up
b) It is an input screen designed to make the viewing and entering data easier
c) This is an important part of database used by analysts to draw conclusions
51. You can automatically include all of the field in a table in a query by ------ a strike that appear list box in query design view
a) Clicking
b) Right clicking
c) Double clicking
d) None of the above
52. It is a sign or symbol that specifies , operator and values that produce a result
a) Operator
b) Query
c) Expression
d) None of the above
53. We can remove a relationship defined between two tables by
a) From edit menu choose Delete relationship
b) Select the relationship line and press Delete
c) Choose Delete option from relationship menu
d) All of above
54. Unlike text data type , this can store up to maximum of 65, 535 characters
a) Memo
b) Data / Time
c) Number
d) All of above
55. The -------- operator will cause s record to be selected only if two or more conditions are satisfied
a) Or
b) If or
c) Range
d) And
56. Which field type can store photos ?
a) Hyperlink
b) OLE
c) Both of these can be used
d) Access tables cannot store photos
57. Queries in Access can be used as
a) View , change and analyse data in different ways
b) A source of records for forms and reports
c) Only a
d) Both a and b
58. While creating relationship , when you drag a field of a field to drop into another table the mouse pointer changes into
a) a doctor's sign
b) thin + sign
c) Outline rectangle
d) None of the above
59. Which of the following is a method to create a new table in MS Access ?
a) Create table in Design view
b) Create table using Wizard
c) Create table by entering data
d) All of above
60. It is most common type of query . It retrieves records from one or more tables and then displays the
a) Parameter
b) Select
c) Crosstab
61. What is the difference between ' Open ' and ' Open Exclusively ' ?
a) Open statement opens access database files and Open exclusively opens database files of other program like Oracle
b) Open exclusively locks whole database so that no one can access it where as Open locks only the record that is being accessed
c) Both open and Open Exclusively is true
d) Open exclusively command does not exist in MS Access
62. Which of the following statement is true
a) Reports can be used to retrieve data from tables and calculate
b) Queries can be printed in well formatted manner and presented as the information
c) Queries can include calculated fields that do not exist in table
d) Reports and forms are similar but forms are use to print but reports to display on screen only
63. It is a query that when run displays its own dialog box prompting you for information , such as
a) Select
b) Crosstab
c) Parameter
d) Append
64. It used to calculate and restructure data for easier analysis of your data . It calculates the sum ,
a) Parameter
b) Select
c) Crosstab
d) Append
65. What is the maximum length a text field can be ?
a) 120
b) 255
c) 265
d) 75
66. Which of the following statement is true ?
a) Foreign key fields don't allow duplicate values
b) In primary key field you can enter duplicate value
c) In an indexed field you may or may not enter duplicate value depending upon setting
d) All statements are true
67. Microsoft access are true
a) RDBMS
b) OODBMS
c) ORDBMS
d) Network database model
68. If you need to edit a relationship
a) Right click the relationship line and choose edit relationship
b) Double click the relationship line
c) Both of above
d) None of above
69. DCL provides commands to perform actions like
a) Change the structure of tables
b) Insert , update or delete records and data values
c) Authorizing access and other control over database
d) None of above
70. Which of the following store command to retrieve data from database ?
a) Forms
b) Reports
c) Queries
71. Both conditions display on the same row in the design grid when -------- operator is in use
a) OR
b) IN
c) AND
d) LIKE
72. If you are write criteria values vertically ( One in row ) it will mean
a) OR conditions
b) AND conditions
c) NOT conditions
d) None of above
73. The key uniquely identifies each record in a table .
a) Primary key
b) Key word
c) Filed name
d) All of above
74. What do you mean by one to many relationship between student and class table ?
a) One student can have many classes
b) One class may have many classes
c) Many classes may have many students
d) Many students may have many classes
75. A part of database that stores only one type of data is
a) Report
b) Field
c) Query
d) Record
76. Which of the following may not be a database ?
a) Data presented in table in MS word document
b) Data entered in Excel spreadsheet
c) A presentation created in PowerPoint
d) A telephone diary
77. A database can be best described as
a) Organised collection of data
b) Useful presentation of data
c) Graphical representation of data
d) All of above
78. Which of the following term is least related to database ?
a) Attributes
b) Tuples
c) Relationship
d) Columns
79. Collections of related records in a database is known as
a) File
b) Bench
c) Table
d) Relationship
80. The task of arranging data in order is called
a) Searching
b) Sorting
c) Ordering
81. Each record is constituted by a number of individual data items which are called
a) Fields
b) Data types
c) Relations
d) Tables
82. Which of the following is not a database object in MS access ?
a) Tables
b) Query
c) Report
d) Relationship
83. A database object in MS Access that access stores a question about the data in database ?
a) Table
b) Form
c) Query
d) Report
84. The complete information about an entity in a database is called
a) Data
b) Information
c) Field
d) Record
85. Database management systems are featured with :
a) The facility to easy editing , spelling check , auto pagination , layout and printing reports
b) The ability to store large amount of data to facilitate easy update , sort and retrieval
c) The ability to calculate efficiency with the help of built in functions and analyse
d) All of above
86. Which of the following can be an example of a database ?
a) Address book of all the suppliers of a company
b) Salary sheet of all that employees of a company
c) Records of daily sales transactions of a company
d) All of above
87. An access database object that is used to enter , view or edit records
a) Table
b) Form
c) Query
d) Report
88. Which of the following expresses correct order ?
a) Characters , fields , records , tables , files , databases
b) Characters , fields , records , tables , databases , files
c) Databases , tables , files , records , fields , character
d) Files , database , tables , records , fields , characters
89. Every table in relational database contain a field or combination of fields that can uniquely identify each records , it is called
a) Foreign key
b) Native key
c) Composite key
d) Primary key
90. If i create ' Student ' field in ' Fees ' table to store ' student id ' of ' students ' table , then this ' student ' field in ' fees ' table is called :
a) Foreign key
b) Native key
c) Composite key
91. A composite key is
a) Required when a table does not have any unique fields in it
b) The primary key with AutoNumber as the field type
c) Made up of two or more fields to uniquely identify records
d) Is a foreign key that uniquely identifies records
92. A primary key in any table has the properties
a) Not Null
b) No Duplicates
c) Both of above
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